Editorial Retreats in which the primary purpose is to discuss journal-related business and issues (as opposed to a 'retreat' to destination locations such as weekend trips to Tahoe at which there will only tangential journal business) are considered 'allowable expenses.*
As such various aspects of the retreat are able to be paid for using your Journal's university funds (provided they adhere to UC policy), including: location rental, food, some travel.
Expenses can add up quickly for even daylong local retreats, so when planning, you should consider:
Keep in mind that students do not have the authority to obligate spending of University funds, therefore, are unable to sign contracts to authorize payments of invoices.
Retreats, if held off-campus, are NOT considered to be University events if a UC employee is not present. Therefore a Journal member will need to sign off on any on-site contracts indicating that they'll follow rules/ regulations and be responsible for any repercussions should they not be followed.
When beginning to plan a retreat:
* Please note: Even if something is an 'allowable expense', there are UC policies which need to be followed in order to ensure reimbursement!
Please see links (on the left) for policy and procedure for the various components which make up the retreats: Purchasing, Reimbursements, Travel Information