Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

UC Berkeley School of Law Library UC Berkeley School of Law Library BerkeleyLaw Library

Student Journals: Travel Information

Planning or booking travel? Read this FIRST

It is YOUR responsility.  Before you travel (or arrange for travel for someone else for Journal purposes), it is important that you are aware of the University Policies and Procedures.    If policy and procedure are not followed or approved of ahead of time, you might not be reimbursed, even if travel was for a legitimate business purpose.  When in doubt, contact the Law School's  Business Office with any questions AHEAD of time.

You MUST receive internal approval from your Journal's Editor in Chief or Managing Editor PRIOR TO any travel you expect to receive reimbursement for, even if it is for legitimate journal-related business!

Travel Policy, Instructions & Forms

Please take the time to review the documents below to ensure you are aware of and are complying with UC policy and procedure for travel!   Contact the Law School's Business Office with any questions.

Planning Travel

Are you planning an Editorial Retreat?   Are you planning on hosting a guest for a Journal Symposium?   Are you attending a national journal-related conference?  

Many times it is easier (and cheaper) for the Law School's Business Office to book and pay for airfare, hotel, taxi ahead of time.    You avoid out of pocket expenses, ensure that it is an allowable expense up front(!), and not have to deal with waiting for reimbursements.

Any questions?  Send an email to travel@law.berkeley.edu

Requesting Travel Reimbursement

Berkeley Law students may use the Travel Expense Form  (found below or in the Forms Library) to request reimbursement for eligible trip costs.  Business Services will use the campus travel reimbursement system to process your requests.  

Students should NOT include their mailing address on the form.    The form requires the traveler's signature on the bottom right.   After filling in the form and obtaining internal approval from your Journal's EIC or ME, you will need to scan the form, travel itinerary, receipts showing zero balance due, and email to the Journal Administrator for authorizing signature and inputting journal financial information.   The authorized form will then be emailed back to the Journal for direct submission to the Business Office for processing of payment.

Hosted guests who will receive direct reimbursement for authorized travel expenses should also use the Travel Expense Form - the completed and signed form with receipts may be sent electronically to the Berkeley Law host for payment processing.  (Hosted guests whose employers will receive reimbursement for the travel expenses of these employees do not need to complete a Berkeley Law Travel Expense Form. Instead, employers will issue an invoice with attached receipts to the Berkeley Law host requesting reimbursement for these expenses).