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UC Berkeley School of Law Library UC Berkeley School of Law Library BerkeleyLaw Library

Student Journals: Purchasing + Reimbursement: Overview

Using your journal funds

Once you've confirmed that there is a clear business purpose to your expenditure, it is allowable by UC and Law School policy, and you have funds available to cover the cost, you are ready to submit your order. 

  • Each journal will have a designated member (typically EIC or ME) to internally review and authorize the expenditure on behalf of the journal
  • The Journal Administrator serves as the final authorization for all journal purchases on behalf of the Law School.

Reimbursements must be submitted within 30 days of the event,
or will be considered taxable income!

Ordering (or getting reimbursed for purchasing) food for meetings

If you'd like to order or get reimbursed for out-of-pocket expenditures for food or snacks, you'll find information here:  Journal Reference Site > Business | Finance >  Food Purchasing + Reimbursement

Ordering (or getting reimbursed for purchasing) goods or supplies

If you would like to order or get reimbursed for any (non-food) goods, supplies, or services using your university-held funds, you'll find information here:   Journal Reference Site >  Business | Finance  >   Non-Food Purchasing + Reimbursement

Ordering office supplies

OfficeMax is a contract supplier of office supplies to the University, meaning that we receive special pricing discounts.  Journals can take advantage of this discount, while at the same time having supplies paid directly using your university funds.

  • Access the OfficeMax online catalog
  • Copy and paste the detailed item information (item, brand, description, quantity, unit of measure) into an email and send to
  • Your electronic order will be placed by Maro Vidal-Manou using the University’s online purchasing system.
  • Upon arrival, the supplies will be placed in the journal office, and the journal member placing the order will be notified by email.

Ordering Services

Services require PRE-APPROVAL before you have someone begin doing work for you.   A purchase order (or payment guarantee) is required ahead of time, or you risk the possibility of your vendor not getting paid.

Some typical services journals utilize include (but are not limited to):  website development, poster design, t-shirt printing, transcription, photographers

There are a number of forms potential vendors must fill out, and must also have proof or insurance in order to be paid by the University.  You must check in with the Journal Administrator BEFORE you plan on having any services provided for your journal if you want your vendor to be paid, or you may be responsible for paying out of pocket.

Start off by obtaining a price quotation from your preferred vendor for the services you'd like, and submiting it to