Once you've confirmed that there is a clear business purpose to your expenditure, it is allowable by UC and Law School policy, and you have funds available to cover the cost, you are ready to submit your order.
Services require PRE-APPROVAL before you have someone begin doing work for you. A purchase order (or payment guarantee) is required ahead of time, or you risk the possibility of your vendor not getting paid.
Some typical services journals utilize include (but are not limted to): website development, poster design, t-shirt printing, transcription, photocopying of large jobs
There are a number of forms potential vendors must fill out, and must also have proof or insurance in order to be paid by the University. You must check in with the Journal Administrator BEFORE you plan on having any services provided for your journal if you want your vendor to be paid, or you may be responsible for paying out of pocket.
Start off by obtaining a price quotation from your preferred vendor for the services you'd like, and submiting it to Journals@law.berkeley.edu
OfficeMax is a contract supplier of office supplies to the University, meaning that we receive special pricing discounts. Journals can take advantage of this discount, while at the same time having supplies paid directly using your university funds.
If you would like to order any goods, supplies, or services having the Campus Shared Services pay directly, you will need to complete the Payment Request Form.
(Check out the SAMPLE- Payment to Vendor to assist you in filling out this form correctly!)
No signature is required on this form (unlike the Host signature required for Entertainment), so once the form has been completed, simply email it to JournalOrders@law.berkeley.edu for processing.
For your journal photocopying and printing jobs, you have a couple of options:
PLEASE NOTE: you can NOT be reimbursed for photocopies made on your Berkeley Law copy cards. If you have copy jobs for which you will want reimbursement, you will need to use one of the options listed above.