Student Journals: NON-food: Ordering + Reimbursements

If you're wanting to order/ get reimbursed for NON-FOOD items for your journal, you can (**in most cases) purchase yourself and get reimbursed, or have the Journal Administrator pay directly.

**Items for which payment must be made directly by the University:  swag, merch, services such as website development, logo development etc.  (see below for more information)

General information on reimbursements can be found Law School's Business Services website here.

1) Go to the Student Journals General Reimbursement/ Payment Request

2)  Enter your name as the Submitter, and include your email address

3) “Journal Approver” field: enter the name and email address of your journal’s ME or EIC. (If you are the ME or EIC requesting reimbursement, do not enter your name as both Payee and Pre-Approver, but select another member for internal approval of your request) 

4) Click the “Begin Signing” button

5) A Payment Request  form will open; enter the information below as follows:

• Enter your journal’s name

• Enter your name, email, contact information and Student ID Number

• If you are requesting direct payment to a vendor, include the vendor information

• Enter the purchase information, including what was purchased, date and total of purchase

• Provide a business purpose or reason for the purchase and how it relates to Berkeley Law

• (If a reimbursement) Attach a valid itemized receipt which includes a description of what was purchased, amount paid, date, place of purchase, shown zero balance due, and proof of payment (should include the last 4 digits of your card).  If your name is not shown on the receipt, or if the payment method is not listed, you will need to provide additional documentation linking you to the payment. This can be a bank or credit statement showing transaction with the vendor, date, and amount paid. Redact any personal identifying information such as your account number, home address, and phone number.

6) Sign and ‘Finish’ the form.

7) The form will be forwarded to your journal’s financial officer, ME or EIC for review and internal approval.

8) The form is then forwarded to the Journal Administrator for processing.  She will be in touch with you should additional information be required.

Any questions?  Contact the Journal Administrator at Journals@law.berkeley.edu 

OfficeMax is a contract supplier of office supplies to the University, meaning that we receive special pricing discounts.  Journals can take advantage of this discount, while at the same time having supplies paid directly using your university funds.

• Access the OfficeMax online catalog http://www.officemax.com/

• Copy and paste the detailed item information (item, brand, description, quantity, unit of measure) into an email and send to  Journals@law.berkeley.edu.

• Your electronic order will be placed by Maro Vidal-Manou using the University’s online purchasing system.

• Upon arrival, the supplies will be placed in the journal office, and the journal member placing the order will be notified by email.